01The dates and filings to track
Consent validity (CTO or CCA)
- When
- As stated in each consent order
- Who it applies to
- Every operating factory with a consent
Hazardous waste annual return (Form 4)
- When
- By 30 June for the previous financial year
- Who it applies to
- Occupiers authorized under the Hazardous and Other Wastes Rules, 2016
Form V environmental statement
- When
- On or before 30 September for the year ending 31 March
- Who it applies to
- Industries needing consent or authorization, under Rule 14 of the Environment (Protection) Rules, 1986
Monitoring and lab results
- When
- As the consent conditions require
- Who it applies to
- Every factory, checked against consent limits
Other returns and conditions
- When
- As set in the consent order and the board's notices
- Who it applies to
- As applicable to the unit
The dates above come from the rules. A board can issue its own notices on formats, portals and timelines, so confirm what applies to your unit.
02Consent validity and renewals
Each consent order states how long it is valid and its conditions. Renewal rules and timelines can differ by type of consent and can change, and the board has been changing its processes. Follow your consent order and the board's current notices for when to apply.
- Put every expiry date on a calendar, with a first reminder well ahead of time
- Keep the consent order and its conditions attached to the factory record
- Start the application early, because gathering documents takes time
For what each consent means, see our guide to CTE, CTO and Environmental Clearance.
03The hazardous waste return and Form V
Two yearly filings sit close together in the calendar and are often prepared by the same people. The hazardous waste return in Form 4 is due by 30 June, and the Form V environmental statement is due by 30 September.
- Record waste generated and sent for disposal every month, so the return is a summary, not a reconstruction
- Collect Form V figures right after 31 March, so there is time to review them
- Check each against the consent limits and the waste records before filing
04A monthly routine that works
- Review what is due in the next 90 days for every factory
- Log new lab results and compare them with the consent limits
- Update waste and water records while the details are fresh
- Chase any missing documents from the factory
- Note any new board notice that changes a date or a format
05For consultancies that manage many factories
The hard part is not one deadline, it is dozens across many clients. Keep one register for all of them, group dates by month, and give each factory a named owner. A deadline with no owner is a deadline that gets missed.
06Where software helps
EnvironDesk, built by MOUNTSMY for environmental consultancies, puts every deadline on a calendar, reads uploaded consent orders (even scanned ones) to pull out conditions, limits and deadlines, fills GPCB forms from the factory profile, checks lab results against consent limits, and sends reminders by email and WhatsApp.
07A note on accuracy
Rules, fees, formats and dates change. This guide is general information, not legal advice. Confirm current requirements with the GPCB or your environmental consultant.
?Frequently asked questions
What are the main GPCB compliance dates in a year?
The rule-set ones are the hazardous waste return in Form 4 by 30 June and the Form V environmental statement by 30 September. Consent expiry dates come from each consent order, and monitoring follows the consent conditions.
How early should we start a consent renewal?
Follow your consent order and the GPCB's current notices. Start the application early, because the documents take time to gather.
Do all factories file the hazardous waste return?
It applies to occupiers authorized under the Hazardous and Other Wastes Rules, 2016. Check your authorization or ask your consultant.
How do we avoid missing a deadline?
Keep one calendar of every date, set reminders well ahead, give each factory an owner and review what is due every month.
Can software track these dates?
Yes. EnvironDesk puts deadlines on a calendar and sends reminders by email and WhatsApp.